07. VCSA / VL1
NOTE: There are several documents which are under revision due to change in property management and which will now be available on the Alliant portal.
EFFECTIVE July 1, 2025 we have a NEW property management company for VCSA.
Alliant Association Management, LLC - Naples Region will be handling any property management issues.
Cindy Glover is our CAM.
You all should have received a welcome letter with your sign on information. Our apologies for the issue with the first letter and some incorrect names. We believe it has all be corrected.
To reach Alliant the best way is through "our" portion of the Alliant portal. You were sent log in information in the welcome letter. The website's address is: home.alliantproperty.com
You will click on 'Login" at the top right, then select 'Sign Up'. Then check your letter for details needed to create your account. (Management ID, Association ID, Account Number, and Portal Key).
Once you are registered you will have access to important documents, be able to see your account balance, make payments, and track requests, view community events, and receive key updates about VCSA.
Please make sure you are always informed about what is happening in your community. Make sure to keep your contact information up-to-date through the portal (phone number, email, or mailing address). Check the 'Profile Settings" tab to make sure your information is correct.
If you have any written correspondence for the association, feel free to address it to your board of directors and mail to :
Vanderbilt Community Services Association, Inc c/o Alliant Association Management, 13831 Vector Avenue, Fort Myers, FL 33907
Should you need to contact Alliant you can do so via the Portal, email a note: apmsupport@alliantproperty.com , Call at 239-454-1101 (call center M-Th 9:00 AM to 4:30 PM, and Friday 9:00 AM to 3:00 PM) After hours (for urgent issues) call the 239-454-1101 number and follow the prompts. True emergency: call 911!
If you would like to visit face-to-face, stop by the Fort Myers office (address noted above) Monday - Friday 9:00 AM -3:00 PM. If you want to visit the Naples office, 4501 Tamiami Trail, Suite 224, please confirm before going in.
A NOTE/REMINDER ABOUT THE Coupon Booklet for 2025.
There is only one payment for 2025 and most of you have paid it already. Thank you!! If you have any questions please reach out to the new property management company for help.
VL1: $1345.00 Carmel/Bermuda Cays/ Bermuda Isles: $256.28 VL2: $216.40 Bermuda Gardens: $697.48
VANDERBILT COMMUNITY SERVICES ASSOCIATION
BOARD OF DIRECTORS:
PRESIDENT: Cindy Judar judarmail2@aol.com
VICE-PRESIDENT/SECRETARY: Meredith Menton vanderbiltlakes@gmail.com
TREASURER: Jim Harrison harrison@chemistry.msu.edu
DIRECTOR: Bill Smittle Smittlegolf@gmail.com
DIRECTOR: Craig Parker cparker5o@gmail.com
ELECTIONS: No elections took place again this year (2025) at the Feb 24 Members Meeting at the Shores as no one put forward their name except for Cindy Judar and Craig Parker whose terms were up. We needed a third person and found an interested new owner, Bill Smittle, who was appointed to the board during the meeting. We look forward to an election or at least sufficient interest to keep the board filled next year.
For the 2026-27 year there will be TWO openings on the board as two members' terms expire. So please consider putting in your name for a board position. Paperwork is due in mid December. If interested in serving on the VCSA board please contact Alliant Property Management LLC at: apmsupport@alliantproperty.com . You will need to provide some background information in December (prior to the mailing of the Members Meeting packet).
VL1 CAM: Cindy Glover
Alliant Property Management, LLS 4501 Tamiami Trail N, #224, Naples, FL 34103 1-239-963-1286
The 2 forms noted below are in process of being updated. Check back. Thanks.
NOTIFICATION FOR ALL OWNERS: If you have NOT signed up and sent in a consent form to receive VCSA information via email the VCSA Board urges you to do so. If more people received the majority of information via email it would save all of us. We now pay the property management company for envelopes, copying, postage, and assembling any mailings. Since postage is currently $.71 for a regular envelope this adds up quickly. SO if you have internet access and an email address we would urge you to go to the portal and sign up for email consent. This will help us keep mailing costs to a minimum. Thanks for your help with this!
NEW OWNERS: Please make sure you fill out this form at your closing or now if you have not yet done so. We need to have contact information for sending email updates about meetings, and life at Vanderbilt Lakes. Thanks for helping us keep in contact with you all!!
*******CHANGE FOR HOA PAYMENTS********
The board voted to make our payments to VCSA as one yearly payment for 2025.
We will vote again in November or December to see if we continue this one payment option.
MEETING NOTICES: The annual members meeting is held each February and thus in January every owner receives a mailing with information as to when and where this meeting will be held along with a proxy form and a ballot for elections (if needed). In order to hold a members meeting a quorum (number of people in person + number of proxy votes) must be reached. In order to reach this quorum we ask that you complete the proxy form and mail to Alliant Association Management in the envelope provided or hand it to a board member. By reaching a quorum ahead of the meeting it ensures that the meeting will take place and that owners can participate. We still hope you attend the meeting (which cancels your proxy). We want you to know what is going on. We just know that life sometimes gets in the way of our best intentions.
At the end of every year the board is looking for board members as usually 2 board members have ended their 2-year term. If you are interested in volunteering and participating in the governing board for VCSA (92 homes plus all the multifamily units) please fill out a form!! If more than 2 people express interest, an election will take place.
The board is also often looking for members of the Architectural Review Board (3 members) and the Fining Committee, our newest board (3-5 members) which will meet when any single family home owner has an issue that is not resolved with conversation. We do not expect this committee to meet very often (and hopefully not at all except for perhaps one initial meeting to further explain the process). The ARB board consists of 3 members (2 from the 92 homes and 1 from the multifamily associations). If you are interested in serving on any of the VCSA boards let a VCSA board member or the property manager know.
UPCOMING SCHEDULED VCSA BOARD MEETINGS: (This info will be updated by mid summer or thereabouts.) (All dates should be somewhat near the previous year's dates.)
1) VCSA Budget Workshop on Zoom on October 27, 2025.
2) VCSA Budget Adoption Meeting on Zoom on November 24, 2025 at 4 pm. Emails and mailings with an agenda will go out 2 weeks before.
3) VCSA Annual Members Meeting Monday February 17, 2026 from 4-6 (sign in usually starts at 3) Proxy and meeting info will be mailed along with voting info if there is to be an election. This year there may some info that needs to be voted on so please look for your Annual Meeting mailing and follow all directions included within the mailing.
This meeting will be held at Bonita Shores, 315 West Ave, Bonita Springs, FL 34134
VCSA APPROVED BUDGET: The approved budget for each year will be found here. 2022 approved budget. 2023 approved budget (Explanation as to how the assessment is determined.) 2024 approved budget. 2025 approved budget.
VCSA END OF YEAR FINANCIALS: The EOY financial documents will be found here. 2021 EOY Financials.
VCSA DOCUMENTS:
MEDIATED SETTLEMENT AGREEMENT 2008
AMENDED AND RESTATED 2014
AMENDMENT 2021 (regarding elections)
AMENDMENTS 3-2024 (regarding annual/biannual payment options and realignment of documents in relation to mailboxes and streetlights)
NOTE REGARDING RESALE CAPITAL: The resale capital amount was increased by board vote on 12/5/2017. Single Family cost was increased from $1000 to $1500. Multi-family cost was increased from $500 to $750.
GATE CODE ENTRY AND SMARTPASS ENTRY INFORMATION: Click here to read more about how to best enter Vanderbilt Lakes.
One important note about the front gate entry: PLEASE do not cross the yellow line when you enter as you may inadvertently close the gate for someone coming in from the visitor's side. Thanks for paying attention to this.
FYI: There is a new system working at the gate related to Amazon deliveries. Amazon NO LONGER needs to have a gate code to deliver your packages. So take your gate code information out of the delivery instructions for your Amazon orders.
STREET LIGHT INFORMATION:
At the July 19, 2022 Board of Directors meeting on Zoom, a motion was made and approved to install street lights in place of mailboxes with lights. The streetlights were finally all installed during the summer of 2023 and look fabulous. To see the drawing* for placement of these lights click here.
(Some info we provided on the street lights: *Although the drawings show carriage lights “with side panels” the final fixture chosen has “no side panels”. That means that light will not be diffused in any direction other than down. Also, the pole height will be 15 feet per the final contract and not 21 feet as in the drawing. The poles in V2 are also 15 feet. See darksky.org regarding glare and residential lighting best practices.)
All mailboxes have been replaced now that the lights are installed. They look great but homeowners need to take care of them so they stay looking great. We were advised the best way to preserve their finish is by using a high quality car wax on them every few months to protect them from the elements. See a photo example below of the new mailboxes and how nice they look. If your mailbox is broken please contact
ASAP Mailbox and More at 877-272-7624 or at info@asapmailbox.com to have your mailbox repaired/replaced.
Find here a letter from the VCSA President regarding the decision to replace the 92 mailbox/lamppost combos with 18 streetlights from FPL.
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INFORMATION FOR VL1 SINGLE FAMILY HOME OWNERS:
VCSA RENTAL FORMS: If you are renting a home in Vanderbilt Lakes 1 you need to fill out a rental form prior to renting and submit to Alliant. This form will be available on line in the portal (and it may be able to be filled out and submitted there.)
ARCHITECTURAL REVIEW BOARD: The Architectural Review Board consists of 3 members (2 from the 92 single family houses and 1 from the multi-families). They review applications submitted by owners who want to make exterior changes to their homes.
ARB Members: Lynda Giannetta Linda Komara Brieanna Rodgers
*****Please find all ARB documents on the Alliant portal and submit there. Please review the ARB/ARC process and the ARB Standards on the Alliant portal prior to any work being done.
Please fill out an application if you are undertaking any changes and submit prior to your work. ARCHITECTURAL REVIEW APPLICATION is available on the Alliant portal.
FINING COMMITTEE: This committee was formed at a May Board meeting and consists of 4 members who graciously volunteered. They will have scheduled monthly meetings in case they are needed.
FLORIDA HOA STATUTES 2012 #720: To find out more about Florida's State Statues regarding Home Owner Associations check out this link.
FAST FACTS: for the 92 Single Family Homes. If you live in one of the 92 homes please review this living document (as it will change as it needs to). It hopefully will answer many questions you as a homeowner may have.
*** EVERYTHING GOES TO THE CURB FOR THURSDAY pickup. PUT your items out on WEDNESDAY after 4 pm as pickups usually COME EARLY!!!
RECYCLING/YARD WASTE: Lee County has much information on what is and is NOT recyclable. Please review so that you fill your recycling buckets accordingly. Recycling is picked up on THURSDAYS in the single family homes. Recycling can be placed at the street after 4 on Wednesday along with yard waste.
Check here for a list of many Lee County Recycling and Diversion Programs or how everyone can best recycle what they have.
Yard waste for the single family homes is also picked up on THURSDAYS. Please do not put out your yard waste or recycling until Wednesday at 4 pm. and follow these yardwaste guidelines.
TRASH: Please follow these trash pickup guidelines for pickup on THURSDAYS for the single family houses. Buckets should not be placed at the street until after 4 pm on Wednesday.
WATERING/IRRIGATION YEAR ROUND RESTRICTIONS: We adhere to the watering restrictions set by Lee County. No watering is to take place on Mondays, Tuesdays, and Fridays. To determine which days you can water see this link. Please check your timer to ensure you are watering per Lee County's directives. Also please be on the lookout for emails/notifications if these further restrictions are put in place due to a water shortage/drought.